Project Coordinator

Company: Frankfurt Short Bruza
Location: Oklahoma City
Posted on: October 19, 2024

Job Description:

The Project Coordinator (PC) is responsible for coordinating, administering, and supporting activities related to assigned projects. The PC plays a vital support role for assigned Project Manager(s) and Studio Director(s) and may serve as a backup resource or point of contact for the client as needed. This role contributes to the overall project performance, including quality, budget, and schedule. A successful PC must be highly organized, capable of multitasking, and possess strong attention to detail. They should be adaptable, open to feedback, and eager to learn from their Project Managers and Studio Directors.Essential Functions and Responsibilities

• Construction Administration:
• Receive Request for Information (RFIs) and Submittals from contractors and disseminate to the assigned reviewers within 24 hours of receipt.
• Draft project contracts for consultants and/or clients using standard templates.
• Organize and maintain project documentation including but not limited to regular design reviews, updates, coordination, value engineering, constructability, shop drawing reviews, submittal reviews, ASI's, RFI's, change orders, and pay applications.
• Project Coordination:
• Maintain, track, and coordinate with the Project Manager project Program / Design RFIs / Action Items / Needs lists
• Assist Project Manager and ensure consistent procedures are maintained for team and project documentation.
• Draft, collate, and compile Design Analysis/Basis of Design documents for review and distribution.
• Assist Project Manager with specification submission process and project set up in SpecLink.
• Assist Project Manager with document publishing process for all specification and construction document deliverables.
• Coordinate and assist Project Manager with reviewing and monitoring work requirements according to established schedules for design and construction.
• Maintain and coordinate with Project Manager a system to track client review comments and gather responses from the design team.
• Maintain, input, prepare, and coordinate/assist Project Manager the project team list, contacts, consultants, contract details, schedules, and project information for FSB's management software systems.
• Team and Client Communication:
• Routinely communicate with the Project Manager, Studio Director, and Market Sector Principal regarding project status as needed
• Draft handwritten or typed meeting minutes, and compile from all disciplines, for Project Manager review.
• Maintain and ensure project photographs are properly labeled.
• Ensure Independent Technical Review (ITR) and other Quality Control procedures are scheduled and are aligned with timelines necessary for proper review and execution. Required Skills:

• Competence in organizing multiple tasks, timelines, and due dates.
• Proficient in organization and time management.
• Strong communication skills with the ability to clarify priorities and deadlines.
• Proficiency in analyzing data and producing reports to assist with project assessments.
• Proficiency in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, Teams, and Project.Education and Experience:
  • Associate's degree in business, Construction Management or other related field preferred.
  • 5 years of experience in Architecture, Project Management, Construction, or a related field preferred.
  • Prior experience as an Administrative Coordinator or Project Coordinator in the Architecture and Engineering industry is a plus.
  • Experience in Deltek Vantagepoint (ERP program), SpecLink, Newforma, and Procore preferred. At FSB Architects + Engineers, we believe that architecture is a collaborative endeavor that thrives on the collective wisdom of a diverse team. Whether you are a licensed Architect with years of experience or a Design Professional eager to embark on your architectural journey, we welcome you to contribute your unique talents to our projects.Join our team and become part of a vibrant and inclusive community of architects, designers, and thinkers. Together, we'll shape a better, more sustainable future through innovative architectural solutions.Frankfurt-Short-Bruza Associates, P.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.

Keywords: Frankfurt Short Bruza, Midwest City , Project Coordinator, Other , Oklahoma City, Oklahoma